The Division of Administrative Services provides across the Department strategic and daily financial management; budget development, implementation and execution; accounting assistance and training; purchasing; Contract Management; internal audits; property accountability; insurance coverage and policy management; FLEET reporting; statistical analysis, and the budget portion of legislative impact statements.
Fiscal Management Branch
The Fiscal Management Branch is divided into two areas, Accounting and Purchasing.
Accounting staff pre-audits and approves many of the transactions initiated by the Department. Documents that are processed through this section include employee travel vouchers, personal service contract payments, unemployment and workers’ compensation, insurance claims, attorneys’ payments, cash receipts, utilities and Fleet One invoices. Supervisors and staff process electronic payment vouchers and inter-accounts in eMARS submitted by other agencies which include FLEET billing, the Commonwealth’s Office of Technology (COT) for technical support and training, the Department of Insurance for insurance coverage, and KY State Police-Facilities Security services. The Procurement Card Administrator for central office support staff is also an integral part of the accounting section and monitors procurement card purchases for accuracy and compliance with Finance Statewide Accounting Services policies and procedures. This section also has the authority to post audit those institutions that have been granted final approval of their documents for accuracy and efficiency. It also does the actual purchasing for central office and coordinates the training for all Corrections’ personnel in new purchasing techniques (eMARS, Pro-Card).
The staff of the Purchasing Section serves as the central purchasing agent for the Department. The staff prepares and coordinates requisitions initiated by the Department and assists institutional Fiscal Officers/Managers with purchasing issues. This section is responsible for all Personal Service Contracts and Memoranda of Agreement.
Hilarye L. Dailey, Director
Pat Sudduth, Assistant Director